Virtual Meeting Advisory Services
For the Canadian issuer community this year, virtual meetings are an entirely new experience. The considerations involved in the set up and execution of an issuer’s first virtual meeting can be time consuming and often feel overwhelming. Issuers are also concerned that voter turnout will be impacted, that all shareholders and proxyholders will be able to fully participate, vote and engage in the meeting, and that the meeting will run smoothly and efficiently. Laurel Hill’s Virtual Meeting Advisory is an industry-first advisory service designed to help Canadian public issuers navigate the many considerations, challenges and concerns associated with holding a virtual-only or hybrid meeting of shareholders. As your Virtual Meeting Advisor, Laurel Hill’s team of professionals will:
Provide insights to assist in selecting a best-suited virtual meeting service provider;
Review proxy material and/or press release disclosure to ensure accurate, clear and effective virtual meeting messaging and instructions;
Make recommendations on how to reinforce virtual meeting messaging and instructions using other communication channels;
Review processes to identify any potential disconnects or risks that may prevent all participants from enjoying a seamless registration and login experience;
Provide guidance on virtual meeting set up and format to maximize effectiveness, impact and engagement;
Provide guidance on rules of order with regard to the handling of participant questions and, if any, shareholder proposals;
Provide guidance on the scripting of the formal business;
Participate in virtual meeting demos and “dry run” and provide feedback;
Attend virtual meeting as a guest and provide feedback; and
Act as conduit and liaise with you, legal counsel, Broadridge, the transfer agent, and the virtual meeting service provider as required.
We invite you to learn more about Virtual Meeting Advisory Service by contacting us at assistance@laurelhill.com or calling us at any of our offices below: